For manufacturers & distributors
Customer orders into your ERP — line by line.
Lineby reads the purchase orders your customers send by email, as PDFs or over the phone, matches each line to your products and prices, and has the order ready for your team to approve. Set up around your business, not the other way round.
The same orders, without the typing
Today
- Every line re-keyed by hand
- Customer codes looked up one by one
- Prices checked against the price list, line by line
- A backlog by the end of the day
With Lineby
- Orders ready to check as soon as they arrive
- Each line matched, or flagged if Lineby isn't sure
- Prices and quantities checked for you
- Your team reviews and approves
How it works
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An order arrives
By email, as a PDF or Excel attachment, a scan, or over the phone.
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Lineby reads it
Codes, descriptions, quantities, units and prices — exactly as the customer wrote them, in whatever language they write in.
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Matched and checked
Against your catalogue, each customer's own codes and the prices agreed with them.
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You approve
The order goes into your ERP, and a reply to the customer is drafted, ready for you to send.
You decide how much Lineby does on its own
Start with your team checking every order. Once you trust it, let routine orders from regular customers go straight into your ERP — only the unusual ones wait for someone to check.
- Every line shows how it was matched.
- Lines it isn't sure about are flagged for your team rather than guessed.
- Correct a line once and Lineby remembers it for that customer.
Works with the ERP you already use
Using something else? Ask us — we can usually connect to it as part of your set-up.
- Exact (Online & Globe)
- Sage 50
- Microsoft Dynamics 365 Business Central (incl. NAV)
- Sage 200
- AFAS
- Odoo
- SAP Business One
- Intact iQ
Made for businesses your size
Expect to be live in 3–4 weeks.
- No six-month project.
- No enterprise price tag.
- No change to your ERP.
How we start
- Send a few real orders You can remove the prices first.
- See what Lineby does with them We walk you through the result, line by line.
- Decide if it's worth going further Only then do we connect it to your ERP.
Your data, handled with care
We use your orders only to do the work for you. They're never used to train AI models, and what Lineby learns from your corrections is used for your company alone. We handle your data in line with GDPR.
Who's behind Lineby
I've spent more than 11 years building software for other businesses, and running one: Brocoders (opens in a new tab), which I co-founded.
In many companies I still see someone spending part of their day copying figures from one system into another, just so the two agree. It's careful, necessary work, but it doesn't need to be done by hand.
Lineby starts with customer orders. It goes through each one line by line, doing the typing and the cross-checking for you. Your team reviews the result and confirms it with a click.
Connect on LinkedIn (opens in a new tab)Common questions
Will it work with our ERP?
Yes. We connect to the systems above, to custom-built ERPs, and even to a spreadsheet if that's where your orders end up. Your customers keep ordering the way they do now. One thing to know: some ERP vendors charge separately for the integration module. If you don't have it yet, we'll check that together in the first week.
What about scanned or handwritten orders?
Scanned PDFs are fine. Handwritten orders depend on how clear they are; anything Lineby can't read with confidence is flagged for your team rather than guessed.
What about phone orders?
If your phone system can export call recordings, we transcribe them and they arrive in Lineby like any emailed order: read, matched and checked the same way. We add it as one more channel for incoming orders.
How long does it take to set up?
Expect to be live in 3–4 weeks. The first week or two is spent setting Lineby up around your products, customers and ERP.
Where is our data kept?
In the EU, and the AI that reads your orders runs there too. Your orders are never used to train AI models, and what Lineby learns from your team's corrections is used only for your company.
How is it priced?
A one-off set-up fee and a monthly fee based on how many orders you handle. The pilot on your own orders is free.
See what Lineby does with your own orders.
Book a 30-minute call with Andrey, the founder. Bring a few real orders — the pilot is free.